01
M-Pesa at the pump
Track mobile payments alongside sales and review matching exceptions with your configured payment integration.
Built for Kenya’s fuel retail market
The complete fuel station management system.
Bring fuel sales, tank inventory, M-Pesa reconciliation, staff and branch reporting together—from forecourt operations to financial oversight.
Local onboarding KES billing Secure cloud access
One system. Total control.
Run every litre like it matters.
Replace scattered paperwork, disconnected tills and end-of-day surprises with a clear view of your operation.
02
Live sales visibility
See litres, revenue and performance across every shift and station in real time.
03
Every branch, one view
Run a growing network without travelling to each site. Compare and control centrally.
04
Accountable teams
Track attendance, shifts and individual attendant sales from wherever you are.
05
Less revenue leakage
Flag discrepancies early and replace manual records with accurate digital workflows.
06
Decisions backed by data
Use historical trends and tailored reports to plan prices, stock and growth.
From forecourt to forecast
Simple at the pump. Powerful at the top.
- 01
Receive & record fuel
Capture deliveries, tank readings and branch fuel prices.
- 02
Sell & issue receipts
Record litres or amounts, payment details and attendant activity.
- 03
Reconcile & review
Compare sales, payments and stock; review unresolved exceptions.
- 04
Report & take action
Explore branch results, expenses and exportable reports.
Multi-branch command centre
Your entire network, finally in focus.
Compare stations, monitor volume and catch revenue gaps without waiting for spreadsheets or driving from site to site.
- Unlimited branches on one account
- Live sales and fuel volume analytics
- Custom views for owners, managers and accountants
All branches
Performance overview
Today’s sales
KSh 842KFuel sold
8,420 LVariance
0.3%Revenue · last 7 days
Branches
Waiyaki Way
KSh 312K
Mombasa Rd
KSh 286K
Thika Rd
KSh 244K
Complete station operations
Every part of your station. Connected.
Explore the Fuel Flow Pro workflows, from a fuel delivery to a sale, a receipt and the end-of-day report.
From litres dispensed to a traceable receipt.
Bring the forecourt into one clear workflow: fuel grades, branch prices, attendants, payment records and sales history.
- Sales entry by litres or amount
- Pump, nozzle and attendant records
- Receipt preview, printing and sales filters
- Reversal requests with approval history
Sales & pumpsIllustrative records
| Transaction | Fuel / volume | Payment |
|---|---|---|
| SALE-001 · Pump 2 | Petrol · 20 L | Cash |
| SALE-002 · Pump 3 | Diesel · 45 L | M-Pesa · pending |
| SALE-003 · Pump 1 | Petrol · 15 L | Cash |
Pump records are not a live hardware connection.
Sales · Stock · Reconciliation · ReportsExplore in a demo
Live shift
People & shifts
Know who’s on duty—and how they’re doing.
JMKSh 48,240
James Mwangi
Pump 2 · Day shift
AWKSh 42,810
Akinyi Wanjiru
Pump 3 · Day shift
DOKSh 39,650
David Otieno
Pump 4 · Day shift
Built-in accountability
Better visibility. Stronger teams.
See attendance and shift activity remotely. Review each attendant’s sales and quickly spot underperformance or discrepancies.
Liveshift activity
Per staffsales reporting
Connected to the way Kenya pays
Integrations that keep business moving.
M-Pesa
Direct payment reconciliation
Banks
Seamless transfers & settlement
eTIMS · KRA
Compliant e-invoicing
Control without compromise
Accountability at every station.
Review the access, approval and connectivity requirements for your operation during onboarding.
Role-based access
Administrators oversee the authorized network. Managers focus on assigned branches. Attendants work within their permitted sales workflows.
Traceable corrections
Review sale reversals, stock adjustments and reconciliation decisions with reasons and approval records—not silent changes to financial history.
Connectivity-aware sales
Discuss offline capture, queued records and synchronization during your demo. M-Pesa confirmation requires connectivity and verified payment status.
M-Pesa, eTIMS, bank connections and hardware integrations depend on your configuration and provider requirements. Confirm availability and testing for your station before going live.
Straightforward plans
Priced per branch. Nothing hidden.
Every plan includes guided onboarding, a free trial on your first branch, no installation fees and support from a team that understands local fuel retail.
Starter
KSh 5,000
per month · single station
Core control for independent station owners.
Start free trial- Core dashboard
- Sales & fuel tracking
- Staff attendance tracking
- M-Pesa reconciliation
Growth
KSh 4,000
per branch / month · 2–5 branches
For small chains running more than one site.
Start free trial- Everything in Starter
- Multi-branch dashboard
- Cross-branch analytics
- Full staff management
Pro
KSh 3,500
per branch / month · 6+ branches
For growing networks and fleet operators.
Start free trial- Everything in Growth
- eTIMS / KRA integration
- API access
- Custom reporting & priority support
eTIMS integration is included with Pro, or available on Starter and Growth as a flat KSh 3,000/month add-on. Save 20% when you prepay annually.
Estimate your cost
Pricing calculator.
Move the slider to your number of branches and switch on eTIMS to see your monthly and yearly cost.
3
eTIMS / KRA e-invoicing
Flat add-on · KSh 3,000/mo
Pay annually
Save 20% on annual prepay
Your estimate
Growth plan · KSh 4,000 per branch
KSh 12,000
per month
- 3 branches
- KSh 12,000
- Yearly total
- KSh 144,000
- Free trial on your first branch
- No installation fees, no hidden charges
Built around your working day
From opening stock to closing reports, keep the whole operation in view.
3 roles
clear team responsibilities
1 view
for every branch
Frequently asked
Good questions. Clear answers.
Ready to take control?
Run a tighter, smarter fuel business.
See how Fuel Flow Pro fits your stations, your team and your growth plans.
Book your demo